Assistant to the management (m/f/d)

in Düsseldorf

Discover the possibilities of tomorrow’s modern working world with us today!

Almost 30 years of experience in conference and presentation technology are our background and the basis of our technical expertise. Since then, we have continuously developed and orientated ourselves to the changing needs of the modern working world. DataVision specialises in the design and integration of modern conference room and workplace solutions, including Unified Communications & Collaboration (UCC), audiovisual technologies (AV) and solutions for workplace and meeting room management.

Headquartered in Düsseldorf, the company employs over 140 people at eight service and sales locations in Germany. As part of the Ricoh Group since 2020, DataVision serves over 2,000 customers across Europe, including 15 of the 30 DAX companies, as well as numerous public sector clients. Discover the possibilities of tomorrow’s modern working world with us today – Join us on our expansion course into the future as

Assistant to the Management (m/f/d) in Düsseldorf

As Management Assistant (m/f/d) you will act as a trustworthy interface within the management, to the company’s specialist departments and to the assistants of the other management teams of the Ricoh parent company.

Your tasks:

  • Supporting the management in operational and strategic day-to-day business
  • Organisation and coordination of appointments, internal and external discussions, workshops, meetings, business trips and events
  • Monitoring deadlines and schedules in all areas of activity
  • Content preparation and creation of decision papers, presentation documents, analyses and statistics in German/English
  • Viewing and analysing specialist information, including legal regulations, carrying out minor research if necessary
  • Preparing and processing national and international correspondence with internal and external contacts
  • Project-related work and support for cross-departmental projects
  • Supervision of incoming and outgoing mail
  • Preparation of monthly reporting to Ricoh headquarters in Germany and Europe
  • Preparation of budget and forecast planning

Your profile:

  • Completed commercial vocational training
  • Experience in assistance activities, especially in the area of management assistance is an advantage
  • Excellent written and spoken communication skills in German and English
  • Very good knowledge of the MS Office programmes Word, Excel and PowerPoint
  • Strong hands-on mentality, ability to analyse and solve problems and affinity for numbers
  • Very good communication skills, as well as high customer and service orientation
  • Very good analytical and conceptual skills as well as an independent and structured way of working
  • Initiative, discretion, assertiveness and empathy

Our benefits:

We offer more than just a job! One of the keys to our success is DataVision’s corporate culture. It is characterised by mutual appreciation and close cohesion. Open communication at eye level is important to us right from the start.

We also offer you

  • Flexible working hours (flexitime)
  • Attractive salary
  • 30 days holiday for your relaxation
  • Corporate benefits programme and employee discounts
  • Social benefits, such as a company pension scheme or capital-forming benefits
  • A secure and permanent job in a successful and expanding company
  • Very good accessibility by public transport Sufficient parking spaces are available for cars
  • An attractively designed kitchen/lounge area with a bistro atmosphere is available for your breaks
  • Team-orientated and pleasant working environment with an open and direct communication culture
  • Personal and professional development opportunities through further training programmes
  • Interesting and challenging tasks
  • Team events and happenings several times a year

We look forward to receiving your application.